UKIAH NATURAL FOODS
(A.K.A. THE HOMESTEAD EXCHANGE)
MINUTES OF THE BOARD OF DIRECTORS
The Board of Directors of Ukiah Natural Foods (a.k.a. Homestead Exchange
Cooperative, Inc.) held this meeting on July 21, 2008 at 6:00 p.m. Board
President Terry Nieves presided over the meeting. Jacquie Lee was the
minute-taker.
The following board members were in attendance at the meeting, as indicated,
and constituted a quorum of the board.
Terry Nieves, President [X]PRESENT [ ]ABSENT
Dan Hamburg , Vice President [ X]PRESENT [ ]ABSENT
Jacquie Lee, Secretary [X]PRESENT [ ] ABSENT
George Gibbs, Treasurer [X]PRESENT [ ]ABSENT
Nehemiah Bear [X]PRESENT [ ]ABSENT
Adam Gaska []PRESENT [ X ]ABSENT
Mary Lou Leonard [X]PRESENT [ ]ABSENT
Don Sanderson [X]PRESENT [ ]ABSENT
Joe Wildman [X]PRESENT [ ]ABSENT
The following staff members were in attendance at the meeting:
Lori Rosenberg, General Manager ,Brian Alexander, Anne Wright, Libby
Uhuru-staff
The following Co-op members were in attendance:
No members were present.
INTRODUCTIONS
President Terry Nieves called the meeting to order at 6:00 p.m.
APPROVAL OF AGENDA AND MINUTES
M/S/C-George Gibbs & Nehemiah Bear approved agenda
May and June minutes approved M/S/C -Nehemiah Bear and George Gibbs
GM REPORT
The board members received the report prior to the meeting. General Manager
Lori Rosenberg asked if there were any questions regarding her report.
No comments
ACTION ITEMS
4.1 Anne Wright -Open New Bank Accounts
Umqua Bank covers CD’s at various banks that are Federally Insured.
Anne is moving money so that all is covered by the Federal Reserve.
Motion to approve new account -M/S/C George Gibbs and Dan Hamburg-
4.2 SUTTI & ASSOCS. Project-Phase 1
For Phase 1 to work we have to order new equipment in July to have by
October 2008. Fully paid from savings.(Co-op has savings of l.8 million
dollars) Phase 1 will address storage and inventory issues, racking will
put more inventory on shelves, produce will have more room and the new
dairy box will be pallet friendly. $908,000 is firm cost for Phase 1.
Phase II and III price increase 12% value engineering=can make adjustment
to the plans to cut costs in the future with Phases II and III. Not obligated
for Phase II and III just Phase I. Phase II - blowing out north side
Phase III - finishing the project
Tight timeline - M/S/C Joe Wildman and Nehemiah Bear one No Vote by Don
because the world has changed and solarization is not a part of Phase
I.
4.3 AUGUST 2006 RETREAT- Dan Hamburg and Mary Lou Leonard review retreat
and items brought up by Don Sanderson and set up a meeting in January
2009. Items to be covered are Strategic Planning, better communication
between Board and Members, do a one day retreat with Board and Co-op Managers,
a five year plan for the UNF.
Hang plan in store with timeline for Phases. Have a member gathering
after Phase l for member comment
4.4 - Minute Taker
George suggested Susan Barrow. Terry knows her and will ask her. Jacquie
will ask Jessica Lee
BOARD COMMITTEE REPORTS(We need copies to go to Lori for file)
Education/Outreach&Membership
met July 21 at 4 pm. Approved new members
Discussed date for Member Meeting -Maybe October 14th
Annual Meeting in April 2009
Donations and Grants
no meeting
Finance
George Gibbs met with Anne Wright- discussed inflation. They need one
more Board Member on committee. Joe can do it if they change the meeting
date to Monday.
Governance
None
Human Resources
met and discussed managers input and feedback on Lori’s evaluation
Next meeting in July.
Second Item - article in Grocers Magazine well laid out article: we are
trying to setup a process that the GM knows what she can count on..
Local Food Security- will meet as needed
NEW BUSINESS
6.1-Planning the next Board Retreat - see 4.3
6.2 Agendize discussion of Don Sanderson’s concerns- Joe sid we
discussed Don’s concern last March. We should set up a time now
and not make him wait. We will take ONE HOUR to discuss outlook for the
future at next meeting - ONE HOUR.
Board discussion of where we are going -
DIRECTOR COMMUNICATIONS
None
MEMBER COMMENTS
None
ADJOURNMENT
THE MEETING WAS ADJOURNED AT 7:20 PM ON July 21, 2008
Next Meeting on August 18, 2008 at 6 pm NCO Meeting Room
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